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#33-Using Special Features of Microsoft Word XP

January 12, 2004

LTA Overview

One may argue that Microsoft Word is the most often used word processing application program by professors in higher education. There are competitors for this application program, but by far the largest market share is for this program. With each new version of the product come new features and the challenge to learn how to use these features and apply them for activities that are related the creation of materials for classes.

Credits

Liz Sette
User Support Coordinator
Bucks County Community College / Academic Computing Services
settel@storm.bucks.edu

 

This LTA focuses on several special features that are available in Word XP. The two features are : (a) creating table and (b) creating bullets. Step-by-step directions are presented for each.

Creating Tables in Word XP

Tables are used to align and organize information on a page. Below are directions on how to create tables:

  1. There are two ways in which to create tables.
    • One way is to click on the Table menu and choose Insert Table.

      Lta33.01

    • and the second way is to click on the Table icon on the standard toolbar.

      Lta33.02

  2. When the Table menu and Insert Table is used, the following window appears. Type in the number of columns and rows needed and choose one of the AutoFit behaviors.

    Lta33.03

    When the AutoFormat button is clicked, the following dialog box appears. There are many styles from which to choose. These styles are used to enhance the appearance of the table. At the bottom of the dialog box you decide whether or not to apply the special formats to specific parts of the table by clicking in the boxes.

    Lta33.04

  3. When using the Table icon from the standard toolbar, you simply drag the mouse over the number of columns and rows you need and then release the mouse button. The table will then appear on the page with evenly divided column widths.

    Lta33.14

    The image above would create a table with three rows and three columns.

Creating Bullets in Word XP

Bullets are used to emphasize information on a page. Below are directions on how to create bullets, numbered lists and outlines.

  1. There are two ways in which to insert bullets.
    • One way is to click on the Format menu and slide down to Bullets and Numbers.

      Lta33.06

    • The second way is to click the Bullet or Numbers icon on the formatting toolbar.

      Lta33.06-1

  2. After choosing the Format menu a dialog box will appear as shown below. Once the window is opened, there are several tabs available: Bulleted, Numbered, Outline Numbered, and List Styles. Each of these can be customized by choosing the tab and then the Customize button.

    Lta33.07

  3. If the Bulleted tab is selected and one of the bullet styles is picked, you can click on the Customize button. After clicking on the Customize button, the following window appears.

    Lta33.08

    From this window, you can insert a character or a picture which will appear as the bullet in your document. The follow are examples of the characters and the pictures.

    Lta33.09

    Lta33.10

  4. The Numbered Customize button will give you the following window.

    Lta33.11

  5. The Outline Numbered Customize button will give the following:

    Lta33.12

  6. The List Styles Customize button will give the following:

    Lta33.13

  7. Once an item is picked from a menu and the OK button is clicked, the bullet or number format becues activated. As you end each line and press the enter key the bullets or number scheme continues.
  8. To stop the bullets and/or numbered list, choose the Format menu and the Bullets and Numbers option, and choose None and then the OK button.
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